AI Communication Colleague · Holiday and sickness cover

Who answers the phone when the person who answers it is away?

The assistant does, in your name, with the hours and the wording you set for that period. It says when you are back, books what can be booked, answers what it has been given, and sends the rest to whoever is covering. It is switched on and off for the dates you choose.

When this comes up

The moments it happens.

The assistant is configured around the calls that actually come in. These are the moments this one shows up in a working week.

The two weeks in summer

When the desk is empty and the phone is not.

Someone calls in sick at ten past eight

The cover you did not have time to arrange.

Between Christmas and New Year

Open on paper, one person in the building.

A single afternoon

A funeral, a training day, a full-team meeting.

What it does

The four steps, on the call.

01

Takes over for the dates

For the period you set, and gives the phone back on its own afterwards.

02

Says when you are back

The actual date, so nobody is told 'shortly' for a fortnight.

03

Keeps the business running

Bookings, answers and notes carry on rather than pausing for two weeks.

04

Sends the rest to the cover

The person actually reachable that week, not the one whose name is on the voicemail.

Does it need to be set up again each time?

No. It is the same assistant your business already runs, with a period switched on. Holiday hours, a holiday greeting and a different cover number are settings, not a new build.

What does it say about when we are back?

The date you gave it. If the dates change while you are away, they can be changed from a phone, and the next caller hears the new one.

Can somebody else read the calls while we are away?

The summaries go to whichever mailbox you name for that period, so the person covering sees the week without needing anyone's inbox.

What happens on the first day back?

The period ends, the phone goes back to the normal rule, and the fortnight is a list of written calls rather than a full mailbox. Where a call-back was promised, that promise is in the list with what it was about.

Typically connected here: Your existing phone number, Calendar, E-mail and SMS. Further systems on request; the assistant answers on your existing number either way.

Last checked 2026-09-23 · How a call runs, in general

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